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How to facilitate communication & meetings across time zones
cultureamp.com
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Tip 4: Encourage and support in-person visits “We routinely have team members make visits to different offices.” We also encourage team members to meet via our Camper Coffee Lottery. The slack bot, Donut, connects Campers across offices for casual chats every few weeks. As we continue to grow, it continues to be a great way for us to stay connected.
At one point, we had an impressive (or just over-the-top) 500+ channels in Slack. It’s safe to say we’re big fans. From private chats to team channels to food photos, cat photos, and more – we have a channel for it. Because Slack is always on and available, discussions can happen asynchronously. Fortunately, Slack also allows you to see the time zone of the person you’re messaging, which is helpful since a lot of our team travels and works in different locations. “As much as we love Slack, we haven’t abandoned email.” Tip 3: Find a good video conferencing system
Tip 2: Use chat and email together “Because Slack is always on and available, discussions can happen asynchronously.” As much as we love Slack, we haven’t abandoned email. Weekly updates from teams across the company are one way we use email to keep us in the loop. Emails also tend not to get overlooked as often as a Slack message might in a busy channel.
The simplest thing we can do is be aware of what time it is wherever our people are. It’s important to know what times overlap so we can schedule meetings requiring people from distributed teams to attend. “Thankfully, Google Calendar makes this easy for us by allowing you to toggle on time zones for other locations.” We also need to remember daylight savings, which starts and ends at different times of the year across our offices. This change can either shrink or grow the overlap we have between offices.
The simplest thing we can do is be aware of what time it is wherever our people are. It’s important to know what times overlap so we can schedule meetings requiring people from distributed teams to attend. “When scheduling an event, you can also see what time your meeting starts in other time zones, making it less likely that you’ll send someone an invite for a 3:00 am meeting.” We also need to remember daylight savings, which starts and ends at different times of the year across our offices. This change can either shrink or grow the overlap we have between offices.