Meeting Cost Calculator - Free Tool | WhenWorks

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Every place a page here uses this source, in the order the words come in it.

1. The result is a direct labor estimate, not an accounting statement. It multiplies the number of attendees by the average hourly cost and by the meeting duration expressed in hours. “attendees × average hourly cost × (minutes ÷ 60) = meeting cost” Choose the right hourly input

   In Cost per meeting and efficiency

2. Different attendance lengths when some people join late or leave early “A costly meeting is not automatically a bad meeting.” Fewer meetings, better scheduling.

   In Cost per meeting and efficiency

3. The result is a direct labor estimate, not an accounting statement. It multiplies the number of attendees by the average hourly cost and by the meeting duration expressed in hours. “attendees × average hourly cost × (minutes ÷ 60) = meeting cost” Choose the right hourly input

   In Cost per meeting calculation

4. Choose the right hourly input “Use a loaded hourly cost when you want to include employer-paid taxes, benefits, equipment, and other compensation overhead.” If attendees have very different costs, calculate a weighted average or run separate groups. For example, four people at $50 per hour and two people at $100 per hour have a combined cost of $400 per hour, equivalent to six attendees averaging $66.67 per hour.

   In Cost per meeting calculation

5. What the calculator measures “The result is a direct labor estimate, not an accounting statement.” attendees × average hourly cost × (minutes ÷ 60) = meeting cost

   In Cost per meeting calculation

6. Use an hourly wage when you want a simple payroll estimate. Use a loaded hourly cost when you want to include employer-paid taxes, benefits, equipment, and other compensation overhead. The calculator does not assume a markup because that percentage differs by organization. “If attendees have very different costs, calculate a weighted average or run separate groups.” Worked example

   In Cost per meeting calculation

7. Choose the right hourly input “The calculator does not assume a markup because that percentage differs by organization.” If attendees have very different costs, calculate a weighted average or run separate groups. For example, four people at $50 per hour and two people at $100 per hour have a combined cost of $400 per hour, equivalent to six attendees averaging $66.67 per hour.

   In Cost per meeting calculation

8. What the number leaves out “Preparation, travel, note-taking, and follow-up work outside the scheduled window” The cost of interrupting focused work or delaying another decision

   In Fully loaded outbound cost

9. Choose the right hourly input “Use a loaded hourly cost when you want to include employer-paid taxes, benefits, equipment, and other compensation overhead.” If attendees have very different costs, calculate a weighted average or run separate groups. For example, four people at $50 per hour and two people at $100 per hour have a combined cost of $400 per hour, equivalent to six attendees averaging $66.67 per hour.

   In Outbound cost model

10. What the number leaves out “Preparation, travel, note-taking, and follow-up work outside the scheduled window” The cost of interrupting focused work or delaying another decision

    In Outbound cost model

11. The cost of interrupting focused work or delaying another decision “Revenue, risk reduction, learning, or relationship value created by a useful meeting” Different attendance lengths when some people join late or leave early

    In Outbound ROI and payback