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Create scheduling pages with the meetings tool
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“If you connect your Gmail or Office 365 calendar, scheduled meetings will sync with your connected calendar so your appointments will always be up-to-date.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“Doing so ensures that contacts can see their up-to-date availability and can correctly book time to meet.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact. “This location will appear in the contact's calendar invite, and the event created on your default personal calendar.” Please note: To add a user as a team member to a group or round robin meeting, they must meet all the following criteria: They've activated the meetings tool (which they can do by navigating to the meetings tool and clicking Get started). They have an assigned Sales or Service seat. They have their calendar connected. Once the scheduling page is created, the user that created a group meeting can't be removed as a team member. If all team members in a meeting are deactivated or no longer have an assigned Sales Hub or Service Hub seat, the meeting link will be deactivated. In the top right, click Edit member. In the right panel, choose one of the following options: Users: click the Users dropdown menu and select the users to add, then click Confirm. If a user's calendar is disconnected, an alert will appear below their name and the Check availability switch will be turned off. Use a rotation: click the Rotation dropdown to select a meeting rotation. Then, click Confirm. When using a rotation with a round robin, only the availability for the user that should be booked next will be shown when booking a meeting. Click Next. Step 4: Customize the details for your scheduling page On the Scheduling page, customize your meeting availability and booking form. At the top, edit the scheduling page URL. This is the link that contacts will use to book meetings on your calendar, and it can't be edited after the link is created. You can only use alphanumeric characters, hyphens, or underscores in the scheduling page URL. Other special characters aren't supported. If you have an assigned Sales Hub or Service Hub seat you can adjust part of the URL in your calendar settings. These adjustments will only apply to new scheduling pages; existing scheduling pages will not have their URLs updated.
Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact. “This description will appear in the calendar invite your contact receives and the event created on your default personal calendar.” Please note: To add a user as a team member to a group or round robin meeting, they must meet all the following criteria: They've activated the meetings tool (which they can do by navigating to the meetings tool and clicking Get started). They have an assigned Sales or Service seat. They have their calendar connected. Once the scheduling page is created, the user that created a group meeting can't be removed as a team member. If all team members in a meeting are deactivated or no longer have an assigned Sales Hub or Service Hub seat, the meeting link will be deactivated. In the top right, click Edit member. In the right panel, choose one of the following options: Users: click the Users dropdown menu and select the users to add, then click Confirm. If a user's calendar is disconnected, an alert will appear below their name and the Check availability switch will be turned off. Use a rotation: click the Rotation dropdown to select a meeting rotation. Then, click Confirm. When using a rotation with a round robin, only the availability for the user that should be booked next will be shown when booking a meeting. Click Next. Step 4: Customize the details for your scheduling page On the Scheduling page, customize your meeting availability and booking form. At the top, edit the scheduling page URL. This is the link that contacts will use to book meetings on your calendar, and it can't be edited after the link is created. You can only use alphanumeric characters, hyphens, or underscores in the scheduling page URL. Other special characters aren't supported. If you have an assigned Sales Hub or Service Hub seat you can adjust part of the URL in your calendar settings. These adjustments will only apply to new scheduling pages; existing scheduling pages will not have their URLs updated.
Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact. “Cancel and reschedule: toggle the switch on to include cancel and reschedule links in the event description, so when a meeting is scheduled the contact can cancel or modify the date and time if needed.” Please note: To add a user as a team member to a group or round robin meeting, they must meet all the following criteria: They've activated the meetings tool (which they can do by navigating to the meetings tool and clicking Get started). They have an assigned Sales or Service seat. They have their calendar connected. Once the scheduling page is created, the user that created a group meeting can't be removed as a team member. If all team members in a meeting are deactivated or no longer have an assigned Sales Hub or Service Hub seat, the meeting link will be deactivated. In the top right, click Edit member. In the right panel, choose one of the following options: Users: click the Users dropdown menu and select the users to add, then click Confirm. If a user's calendar is disconnected, an alert will appear below their name and the Check availability switch will be turned off. Use a rotation: click the Rotation dropdown to select a meeting rotation. Then, click Confirm. When using a rotation with a round robin, only the availability for the user that should be booked next will be shown when booking a meeting. Click Next. Step 4: Customize the details for your scheduling page On the Scheduling page, customize your meeting availability and booking form. At the top, edit the scheduling page URL. This is the link that contacts will use to book meetings on your calendar, and it can't be edited after the link is created. You can only use alphanumeric characters, hyphens, or underscores in the scheduling page URL. Other special characters aren't supported. If you have an assigned Sales Hub or Service Hub seat you can adjust part of the URL in your calendar settings. These adjustments will only apply to new scheduling pages; existing scheduling pages will not have their URLs updated.
“Set up your scheduling page details such as the welcome page, booking availability, booking form, and post-submit confirmation actions.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“Then, set up any associated automations such as a booking confirmation email or additional reminder emails.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“Create one-on-one scheduling pages so contacts can book meetings with you.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“If you have an assigned Sales or Service seat, you can also create a team scheduling page so contacts can book time with multiple users.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“Set up your scheduling page details such as the welcome page, booking availability, booking form, and post-submit confirmation actions.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“Then, set up any associated automations such as a booking confirmation email or additional reminder emails.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
“If you connect your Gmail or Office 365 calendar, scheduled meetings will sync with your connected calendar so your appointments will always be up-to-date.” Step 1: Create a scheduling page and select a meeting type In your HubSpot account, click More, then navigate to Sales > Meetings Scheduler. If More doesn't appear in your account, navigate to Sales > Meetings Scheduler directly. In the upper right, click Create scheduling page. In the dialog box, select a meeting option: One-on-One: the contact will schedule time with just you or the user you're creating the scheduling pages for. Group (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page displays time slots where all selected team members are available to meet. Use this option to help a contact book a meeting with more than one member of your team at once. Round robin (Sales Hub or Service Hub Starter, Professional, or Enterprise only): this team scheduling page shows the individual availability of all selected team members. Use this option to help a contact book a meeting with a team member whose availability aligns best with their schedule. Continue setting up your scheduling page by following the steps below. Step 2: Customize your meeting details On the Overview page, enter the scheduling page's basic information. Internal name: the name that appears when the meeting link used to access the scheduling page is added to an email. Brands: if you have the brands add-on, select the brand you want to associate this meeting with from the Brand dropdown menu. The selected brand controls the logo that displays on the scheduling page. Organizer: the meeting owner, or the user the contact is scheduling a meeting with. You must have Meeting scheduling pages permissions to create scheduling pages for other users in your account, and the user must have activated the meetings tool. To create a scheduling page for another user, select their name from the Organizer dropdown menu. Event title: the name of the calendar event you share with your contact.
If you've set up HubSpot payments or Stripe as a payment processing option, you can add a payment link to the scheduling page by turning the Collect payments switch on. On the Payment tab, click the Payment link dropdown menu and select a payment link. The checkout page for this payment link will appear when a contact books a meeting on this scheduling page. Please note: the meeting redirect page will be prioritized. If you've set the payment link used in the meeting to redirect, and want to redirect to that page after the meeting is booked and paid for, make sure you select this page in your meeting page redirection settings. How to customize a scheduling page's welcome screen If you're creating a round robin meeting, on the Welcome tab, you can choose to display the contact owner's scheduling page. If you don't want to prioritize the contact owner's scheduling page, skip to the Schedule tab. To display the contact owner's scheduling page when the known contact books a meeting, click to toggle the Prioritize contact owner switch on. Learn more about how this setting impacts meeting availability. With the Prioritize contact owner setting turned on, a welcome screen will appear where the contact can enter their email address before accessing the scheduling page: In the Page title field, enter the text that appears on the welcome screen. In the Description field, enter text to explain why you're asking for the visitor's email address. To customize the image that appears on the welcome screen, in the Image section, select an image option. Default image: the default meetings icon provided by HubSpot will appear. Company avatar: the company avatar associated with the email domain of the user who created the scheduling page. This is populated using HubSpot Insights. Custom image: upload a custom square image selected from the file manager. The image must be square to render correctly. “your scheduling page's available times will appear in the contact's time zone settings.” Select an image option: Organizer's avatar: the meeting organizer's avatar, set in their user profile and preferences, will appear. This option is only available when creating a one-on-one scheduling page. Company avatar: the company avatar associated with the email domain of the user who created the scheduling page will appear. This is populated using HubSpot Insights. Custom image: upload a custom image selected from the file manager. Hover over the avatar and click the edit pencil icon, then select Change photo. In the right panel, select an image. When a meeting can be scheduled: enter the number of days or weeks from now that people can book time on your calendar. If you're creating a scheduling page for an event or conference, you can specify a custom date range for booking. Select the Over a period of rolling time or Custom date range (users with assigned Sales or Service seats only) radio button. Then, select the number of business days, calendar days, or weeks, or use the date picker fields to set your time range. A custom date range can't be longer than 10 weeks. Minimum notice time: click the dropdown menu to select the minimum amount of time before a meeting that someone can book time with you. Buffer time: click the dropdown menu to select the amount of buffer time between each of your meetings. The buffer time prevents meetings from being booked too closely together. For example, if you have a meeting from 1:00 - 1:30 PM and have a buffer time of 30 minutes, the next available meeting time would be 2:00 PM. Start time increment: click the dropdown menu to set the frequency of your meeting start times. For example, if you're available between 10:00 AM and 12:00 PM for a 60 minute meeting and your start time increment is 15 minutes, a prospect can book 60 minutes with you at 10:00 AM, 10:15 AM, 10:30 AM, and so on.