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Autodelete Outlook meeting invitations from specific people and hide from ...
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Hide the unaccepted/undeclined meeting invitation from calendar: Desktop Outlook “Even though the meeting invitations that meet the criteria we outlined in our rule are automatically deleted, Outlook calendar still adds them to our calendar as a “Tentative” meeting.” In my mind, it’s not tentative at all. Really, I am not going to attend this meeting. In an ideal world, Outlook would let me delete these calendar additions when I created the rule. I’d even be happy if Outlook let me create a new rule that would do it. But, alas, it is not to be. At least not as of this writing, so we will do the next best thing. We’re going to hide all “tentative” meetings from view. If you leave “tentative” meetings in your Outlook calendar because you use them somehow, do not follow these instructions. Also, be aware that this meeting time will still be blocked off on your calendar. Anyone who is looking for a time to meet with you, your hidden “tentative” meeting times will show as unavailable.
While I use Outlook calendar for work, I use Google calendar for my personal use. To minimize confusion, I sync these two calendars using the aptly named Outlook Google Calendar Sync. (On their website, do not click any giant start buttons on the screen. Those are ads. Instead, under “Alpha, click the blue Setup.Exe button. “By default, all of those tentative meetings we’ve hidden in Outlook calendar will sync to Google Calendar.” In the Outlook Google Calendar Sync settings, on the Outlook tab, check the box next to “Only sync invites I’ve responded to.” Done! All of those hidden tentative meetings will now no long show on my Google Calendar. (To the good people at Microsoft who work on the Outlook teams, please give us a checkbox like this. Thanks!)
Even though the meeting invitations that meet the criteria we outlined in our rule are automatically deleted, Outlook calendar still adds them to our calendar as a “Tentative” meeting. “Anyone who is looking for a time to meet with you, your hidden “tentative” meeting times will show as unavailable.” To hide tentative meetings from your Outlook calendar, go to the View ribbon, click on View Settings. In the pop-up, click the Filter button, then on the Advanced tab click on the Field button.